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Time Recording: Google Calendar Sync
• One way sync only! Time Recording is the master system, import from calendar entries into Time Recording is not supported.
• Caution: Data sync can take several minutes before changes are shown in the Google Calendar app.
This is a Google restriction, we're using the standard Android calendar provider.
• Make sure to set the “Calendar type” setting on the Calendar Sync preferences page properly:
→ Set to “Shared” if the target calendar also hosts other entries (i.e. items you enter manually or through another app).
With this configuration, all synced entries by Time Recording will be marked with a “[TR]” tag in the event details (so that the TR app can identify its entries later)
→ Set to “Exclusive” If the target calendar is only used for Time Recording.
Caution: when set, each Sync step will delete all existing entries on the given day and replace with the according entries from Time Recording
• You can only sync to calendars available in the local Calendar app.
If you want to sync to an unregistered account, add it using the according Android system settings (on Home screen, see Menu / System settings / Accounts & Sync, or equivalent on your device).
• You can use any calendar account available through the android Calendar app. Click the “View” icon next to the calendar name input field to get the list of valid calendars.
→ Hint: most users use their Google account, but other calendar providers are also supported.
If e.g. you have an MS Exchange account configured in your mail/calendar app, you can use this one as sync target calendar.
Make sure that the Android “Account & sync” options are set properly.
→ Info: Sync is done in two steps: first from Time Recording to the local calendar app (controlled by Time Recording), then from the Calendar app to the web (controlled by the Calendar app).
• Extra feature if you want to exclude specific tasks from sync:
Work units are not synced if:
- the name of the assigned task ends with « (-)», that is [blank][parentheses open][dash][parentheses close]
- or if the “extra 1” field of the task is set to «(nosync)»
Note: this also impacts all derived totals (like “day time total”)
Can I sync past days? I have just started using the sync and want to copy previous entries.
Use “Sync existing entries”, on preferences page 1.
Note: if you intend to sync a large date range, test it with just a few days first and check in the calendar app if data has been copied correctly.
Only then proceed with the full date range.
Calendar Sync: Events
The number of synced calendar events depends on the setting “1 event per work unit / block / day”:
• “1 event per work unit” copies over one event for each work unit line on the main screen.
Tokens marked with (*) above relate to this work unit (e.g. $3 is begin/end of the given work unit)
• “1 event per block”: contiguous work units without break in-between are synced as one event.
Tokens marked with (*) above relate to this time block (e.g. $3 is first punch-in and last punch-out of the work units of that block).
If a token resolves to multiple text values (e.g. $1 with different tasks) sync will put a comma-separated list.
• “1 event per day”: one single entry for all wok units of that day. Same consolidation rules as with “1 event per block” apply